Point BeforeQuery at a Google Drive folder and it indexes the documents inside — including Google Docs — so process docs, playbooks, and shared team folders become answerable knowledge with citations back to the original files.

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Prerequisites

  • A Google Drive folder containing the content you want indexed.
  • Either a Google Cloud service account (recommended for ongoing syncs) or a short-lived OAuth access token.
  • A BeforeQuery workspace owner role.

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Set up the connector

1

Create a service account and key

In the Google Cloud console, create (or reuse) a project, enable the Google Drive API, and create a service account. Download its JSON key file.
Prefer a service account over an access token — access tokens expire within about an hour, so scheduled syncs will fail once the token lapses.
2

Share the folder with the service account

Copy the service account’s email address (…@…iam.gserviceaccount.com) and share the Drive folder with it (Viewer access is enough), just as you would with a teammate.
3

Find the folder ID

Open the folder in Drive and copy the ID from the URL: https://drive.google.com/drive/folders/<folder-id>.
4

Add the source in BeforeQuery

In the dashboard, open Project → Sources → Add source and choose Google Drive. Paste the service account JSON (the full key-file contents) and the folder ID, then click Add. The first sync starts automatically.

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Connection settings

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Keeping content in sync

Click Sync on the source card, or set a daily/weekly schedule. New and edited files in the folder are picked up on the next sync; unchanged files are skipped.

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Troubleshooting

  • Sync succeeds but finds nothing? The folder isn’t shared with the service account, or the folder ID points somewhere else. Re-check the share and the ID.
  • Sync worked once, then started failing? You used an access token, and it expired. Switch the source to a service account key.
  • Sensitive files in the folder? PII masking applies at ingest, and you can mark specific documents restricted so they only answer for your team.